Registering Financial Item
This functionality is intended to maintain the financial item.
💭 Did you know?
In the BI reports you could reach synthetic and analytical information about Budget, Expenses, Expected Value, Final Value, Cost Value, Main Value, ROI, Cost per Services, CAPEX, OPEX.
Also BI data about Apportionment by Services, Apportionment by Business Units, Apportionment by Result Centers, Apportionment by Accounting Accounts, Apportionment by Projects and Accounting Activities.
🖊 Note: Attention to the financial entries:
The financial entries should be done respecting the type, classification, dates, category, and eventual apportionments or indicators, as those data will be processed for the calculation creation of cost, revenue, final price, variables, profit, and others.
To know more, access the document Financial Cost Calculation (https://documentation.run2biz.com/en-us/4biz-helium/processes/financial/use/financial-cost-calculation.html).
🖊 Note: Templates of cost based on SLA or service catalog:
The values can be directly assigned to service level agreements or service level catalogs according to the business rule that will be used.
To know more, access the document Create time of attendance (https://documentation.run2biz.com/en-us/4biz-helium/processes/service-level/use/create-time-attendance.html).
Before getting started
It is necessary:
To have defined the access permission to the functionalities of the Financial Management; and
Have created the classification, contract, cycle, subcycle, and approval workflow.
Procedure
- Access the main menu Processes > Financial Management > Financial Item;
- Click on "New" and complete the fields available.
Creating Financial Item.
Complete the fields available on the Information tab:
Field | Description |
|---|---|
Type* | Cost/Expense, Budget, Revenue |
Classification* | (Capex, Opex, Fixed, Direct, Unit Cost, Indirect, Variable, Assessment) |
Due Date* | The date that will expire it |
Reference Date* | The date of reference for the item |
Forecast | It is available only for the Revenue and Costs/Expense Category (Used to simulate financial forecasts) |
Status* | It will be always be created as "Pending". It will only be available if the Forecast option is not selected |
Category* | The category for this item |
Contract | Select a contract to be linked to it |
Budget Account | Specific Account linked to this item. It will only be available in the case if the Forecast option is not selected |
Forecast Financial Item | It is possible to search for the title of the forecast financial item. It will only be available in the case if the Forecast option is not selected |
Cycle* | It's the financial Method, for example, Yearly, Monthly or Quarter |
Subcycle* | Depends on the Cycle |
Code | Freetext to create or insert financial code |
Title* | Title of this Financial Item |
Description | The description about your financial item |
(*) Indicate mandatory fields
Values and Apportionments
In this tab, you will register the Value of a Financial Item and also an apportionment for its values detailing Apportionment by Services, Apportionment by Business Units, Apportionment by Result Centers, Apportionment by Accounting Accounts, Apportionment by Projects, and Accounting Activities.
Field | Description |
|---|---|
Entry type | There are two types: Value - if you set value, after the "Select services", it'll be presented a list with the service and its values; Accounting for activities performed - for this option, after Select the activities, it'll be presented the list with the activity you selected, as well as its information and description |
Expected value* | It is possible to establish a number for the value expected |
Main value* | Set a number for the main value |
Additional* | Set the number for the additional |
Final value* | Set a number for the value end |
Apportionment | Here we have the options to set all the apportionments types: Apportionment by Services (assets and CIs), Apportionment by Business Unit, Apportionment by Result Centers, Apportionment by Accounting Accounts, Apportionment by Projects. Once you select the type, you will add the service, business unit, result center, accounting account, and project. After adding it, the value and percentage will appear for each one of them |
(*) Indicates mandatory field
Knowledge
Select a financial document that has already been created as Knowledge to link to the financial item, you can.
Objects | Description |
|---|---|
Add Knowledge Button | Search/Link |
Grid | Grid of linked Knowledge |
Delete Button | Unlink Knowledge |
Approvals
It is possible to create approvals and verify those that have been created, approved, or denied. On the list of approvals we have the following fields:
Field | Description |
|---|---|
Ticket | The number identifying the approval |
Date | The date of the approval |
Activity | The financial activity |
Status | The status of the approval |
History
All the information about the changes/actions taken and made on the financial item will be presented in a grid.
The grid will inform the Date and Time of the occurrence, the user, which element is involved, and the action details.
Actions
Action | Description |
|---|---|
Save | Create/Change the financial item. |
Clear | Return the fields to default. |
Search | Return to the previous list of financial items. |